Privacy
Policy

Information We Collect

When you use the contact or contribution form, we may collect information such as your full name, email address, contact number, Scout group or organisation, atoll, island, contribution type, title or subject, description, and any other information you choose to provide.

If file uploads are enabled in the future, we may also collect submitted materials such as photographs, documents, certificates, project reports, videos, audio recordings, scanned records, or other archive-related files.

How We Use Submitted Information

Information submitted to the archive may be used for reviewing contributions, verifying historical details, contacting contributors, organising archive materials, preparing content for publication, and maintaining records related to Scouting history in the Maldives.

Submitted materials may be reviewed by archive administrators before being accepted, edited for clarity, categorised, stored, or published on the website.

Archive Contributions

By submitting materials to Mahaldheeb Scoutun, you confirm that you own the materials or have permission to share them. You also confirm that the archive team may review, store, and use the submitted materials for historical, educational, documentation, and preservation purposes.

Submitting materials does not automatically guarantee publication. Archive administrators may choose not to publish materials if they are incomplete, inaccurate, inappropriate, unverifiable, duplicated, or submitted without proper permission.

Personal Contact Details

Personal contact details such as phone numbers and email addresses are used mainly for communication, clarification, verification, and follow-up regarding submissions. These contact details will not normally be displayed publicly on the website.

If a submitted item includes personal information about other people, the archive team may review the material carefully before publication.

Historical and Public Information

Some materials submitted to the archive may contain names, roles, positions, dates, event details, photographs, or other historical records. These may be published when they are relevant to documenting Scouting history and when the archive team believes publication is appropriate.

Where possible, the archive aims to present information respectfully, accurately, and in a way that protects the dignity of individuals and organisations represented in the archive.

File Storage and Third-Party Services

This website may use trusted third-party services for form submissions, file uploads, hosting, analytics, content management, or storage. These services may process submitted information only for the purpose of operating the website and managing archive submissions.

Examples may include website hosting providers, form handling services, content management systems, email services, or file storage platforms. The exact services used may change as the archive develops.

Data Security

Reasonable steps will be taken to protect submitted information and archive materials from unauthorised access, misuse, loss, or accidental disclosure. However, no online system can be guaranteed to be completely secure.

Contributors should avoid submitting highly sensitive personal information unless it is necessary for archive documentation.

Accuracy of Information

The archive aims to preserve accurate historical information. However, some historical records may be incomplete, unclear, or based on available sources at the time of publication.

Contributors are encouraged to provide dates, locations, names, captions, background details, and source information whenever possible. The archive team may update or correct published information when better evidence becomes available.

Requests for Correction or Removal

If you believe that information published on the website is inaccurate, inappropriate, or should be removed, you may contact the archive team. Requests will be reviewed, and reasonable corrections or removals may be made where appropriate.

The archive may retain internal records of submissions for documentation, verification, or administrative purposes.

Children and Youth Materials

Since Scouting involves young people, the archive will take care when handling materials that include children or youth members. Photographs or records involving minors may be reviewed carefully before publication.

If a concern is raised regarding the publication of a photograph or record involving a minor, the archive team may remove or restrict the material while the concern is reviewed.

External Links

This website may contain links to external websites, documents, videos, or resources. Mahaldheeb Scoutun is not responsible for the privacy practices, content, or security of external websites.

Changes to This Policy

This Privacy Policy may be updated as the website grows, especially when new systems such as file uploads, Sanity CMS, archive submissions, custom domain email, or other contribution systems are introduced.

Updated versions of this policy will be published on this page.

Contact

For privacy concerns, correction requests, removal requests, or questions about submitted materials, please contact the archive through the Contact page.